Have my 5 email addresses on the two laptops and one of the 5 addresses is on the minipad.
I thought that all the mail would download to all the computers all the time. Not so. Some mail goes to one laptop some mail goes to the other lap top and some mail goes to the minipad. And some mail goes to all.
Talked to Time-Warner, the said it was an Outlook problem. Called the nice man at Microsoft and he said the Outlook 2003 was the problem and it was not supported. I told him I owned 2007 and could we pretend we were talking about 2007 and he said no.
I told him at least we could do is talk about the Outlook on the minipad and he said call Asus.
They aren’t answering.
Is there someplace I can go on Outlook 2003 and make all the mail go to all the computers all of the time?
I apologize, this is convoluted.
one pingy-dingy, two pingy-dingies...
Have you checked with Hillary?
She’s good at hiding emails.
:-)
When an email client is set up using the POP3 mail protocol, it downloads the latest email it sees when it hits the mail server, and the server then deletes it. When the client is set up with the IMAP4 mail protocol, it downloads the email but the server retains it, where it can be downloaded by the next client set up for that protocol. That'd be something to check in your Outlook clients, because if some of them are set up with POP they'll be the only ones to get any specific email, where the ones set up with IMAP will download and it'll still be on the server when the next client logs in, which sounds like your symptoms.
Best of luck!
There are several fixes on the internet. Did you google?
Sounds like ‘settings’ problems.
Select one computer to be the master. Only use the ‘delete emails from the server’ on this master computer. Make sure that none of the other computers are set to delete emails from the server.
Check the settings of the others. You probably need to add the other email servers to some of them. Some emails services require a fee for general downloading to various computers, if you do not go through their website. Yahoo is one that does.
I put that poorly - it’s simply that POP clients tell the server to delete email once it’s sent, and IMAP clients don’t.
Be sure you set up the Outlook accounts on all the computers to leave mail on the server and specify how many days to leave it. You may also have to tweak settings on your ISP webmail account.
He called us an ass?!!
What a jerk!
It’s probably been said but it sounds exactly like one of the outlook clients was set up without checking the box that specifies whether the email is deleted on the server when a client downloads.
Let’s Emails 1, 2, and 3 are sitting on the server. Client A wakes up and says ‘oh time to download!” ... and downloads those mails. Let’s say this client A has been configured to NOT delete downloaded emails. So, emails 1, 2 and 3 are still sitting on the server. And ... email 4 arrives at the server.
Now email client B wakes up and says ‘Oh! Time to check for emails!’ .. and finds the 4 new (new to client B) emails on the server. It pulls them down. But alas, the little checkbox in the client’s configuration for that email account says ‘delete when downloaded.’
So ... bye bye 1, 2, 3, 4 on the server.
Now client C wakes up, checks. Nothing there.
All 3 clents have checked for mail but:
Client A only has and will only ever have 1, 2, 3.
Client B has all 4.
Client C will never see 1, 2, 3, 4. It checked too late to see they had ever arrived, and now they are deleted because of B’s configuration.
So, if you haven’t already -> go to the account configuration for each the email account (the one that’s been receiving all the emails is going to be the evil one, unless 2 of them are)... one of the tabs/options will allow you to either leave emails on the server after download, or discard them.
That may not be it, but it’s extremely likely given what you’re experiencing.
Good luck. If that’s what’s up, and you need all those emails to be recovered/present on ALL clients after you fix it, forward all the ones in question to yourself at that email, then they will all download (albeit as forwarded emails.) At least you’ll have all the original message content on all computers.
since the responses seem to be a sea of confused unhelpful crap.
Lets start with the email types.
Your typical internet provider offers pop3 and online access. Imap generally is for corporate exchange severs where the company needs to retain the email do to federal record keeping laws (see Hillary Clinton). There are a few others but likely you don’t have them.
from outlook 2000 on multiple pop3 Imap and in the case of Hotmail/outlook.com can be intergraded into the pst file (the email database) the online email accounts need a piece of software, outlook connector to be in the outlook inbox. Google et al allow forwarding so non Microsoft email can be sent to any other account.
I would suggest however not to unify everything. if you get hit, you don’t want all your devices compromised. If you have good AV then for your portables use webmail. Where you need offline access use pop3 or imap. If you need to archive then dedicate one older system just for that.
Recently the mail setting for internet companies have been changing so you may need to find the port and encryption settings.
If you're using IMAP, all of this should already be in place, as IMAP is configured by default to connect to the server and maintain the connection while keeping the emails on the server. By the sounds of it, you've configured your client with POP3. You should contact your ISP or mail provider to find out if they support IMAP. That'll be a quick fix.
If they only support POP3, you'll need to configure each client to leave a copy of the email on the server. Here's a decent write up. I've not used Outlook 2003 in many moons, but I know this piece of information is in the same place:
Setting Outlook to Leave a Copy of Emails on the Server
Best of luck!
The only problem I've had with it is with an Apple iphone. The phone places a copy of emails deleted from the phone in a folder on my ISP email server. I don't see this folder in Windows Live. I have to occasionally log on to the email account over the internet and delete these emails. Otherwise I get a "full inbox" message. I think it's an Apple "Cloud" issue, not a Windows Live issue.