[sheana]

I read somewhere that only certain meetings have to be documented. An ongoing relationship and a few others. None of which this meeting met the criteria.
I’ll have to find it again.

[Alberta's Child]

My understanding is that the legal requirements for these security clearance forms are much stricter for contacts with representatives of foreign governments than for contacts with ordinary foreigners.

I can understand how these forms would have to be amended over time, especially in cases where you may arrange a meeting with someone without knowing that they're bringing someone who you later learn is a "government representative" of some kind.