Posted on 06/16/2006 1:09:02 PM PDT by Snoopers-868th
I belong to a Vets' association and I attempting to put all the past Newsletters on CD in a format that is secure not allowing changes and searchable to both a MAC and a PC. Below, is the process used as a test. I am in dire need for some solutions and hope there is someone out there that has used various software to accomplish a similar result.
My dilemma:
First, I OCR scan using MS Office Document & Imaging. I save the .tif file and send the text to Word 2002.
Next, I run spellcheck on the newly created Word text to correct the errors that occurred during the optical read conversion.
Finally, I rescan the original pages that contain pictures. Using MGI PhotoSuite I am able to cut and paste the pictures in the appropriate place in my newly generated MS Word file.
Question 1:
Does anyone have an idea that will utilize the mixed data (pictures & text--Word 2002) to yield a secure, readable and searchable format for use on both the Mac or PC that can be burned to CD?
I know nothing about Adobe and sure don't want to purchase a $500 program. Further, I have no experience with Adobe. On Adobe's web-site they have an on-line subscription service (monthly fee) which looks reasonable. However, for the life of me I can't figure out if the on-line service allows conversion of my mixed Word document to PDF while retaining the search ability OR if I have to use Adobe's OCR program, OR if the on-line feature even offers the search ability in the $10/month service.
https://createpdf.adobe.com/?v=AHP
Question 2:
Is anyone familiar with Adobe and knows the answer(s)? Has anyone used this service in this manner?
Question 3:
To all you MS 2003 users, is there an option in MS 2003 Word to save a PDF file? Or is there some utility or plug-in that will let me do this?
My computer is XP-Pro w/XP Office 2002 and there is no such save ability under Word. There are numerous more options in Excel. I tried saving in .rtf (as I think MAC can read it) and 13 pages was 20,000+KB's. Wayyyyy toooo big.
I saved files as PDF files when I worked but I cannot remember how and can't find anything on it. I have spent two days searching for answers and hope one of you has a solution. Different options are welcome. Thanks
Why don't you try it and see? OpenOffice is compatible with your Word docs and free, so it should be a quick test to find out if it works!
OS X Macs use PDF display technology so it is extremely easy to produce an accurate PDF document.
Copy your document into Mac MS Word... You can email it, transfer it with a USB thumb drive, whatever.
Now print it as a PDF file... done.
It is searchable on the Mac.
Acrobat reader has a "find" option under the "edit" menu if you're talking about doing a simple text search within an open document. What is your final destination for these? Will they be on a web site, or locally available, emailed to people, or what?
Final destination is CD for preservation. I don't imagine there will be many outsider's interested in this CD. It is not a business venture.
I have thought of that but I do not know anyone with a Mac nor do I have a save feature for a Mac Word document. That is why I asked about the 2003 Office conversion kit. Does anyone have that kit? Thanks.
There is no need for a save feature for a "Mac Document"... Word documents are the same, regardless of whether they were created on a Windows machine or on a Mac.
Good analysis for my little mind. I have looked at and most likely will be purchasing one of the OmniPage programs. As of this moment I don't know if I can upgrade to the 15 or the Pro version. It appears that I can only upgrade to the 15 from what I have. or I may be able to purchase TextBridge 11 and upgrade to OmniPage Pro from there. I have sent a customer service request to them. That will cost me in the area of $350. I am not opposed to this option and I am looking very carefully at all my options.
When you talk of the text overlay PDF save option it compels me to ask the question? What kind of file do I have with pictures inserted into a Word document? How would this type of file convert straight up (not going through OCR) to PDF format? Would it retain the pictures? Could it be indexed so it could be searched (ignoring the pictures)? Or did I misintrepret the indexing?
Thanks.
Wow, I did not know that. I emailed about 13 pages of a word document to a Mac user and all he could see was the cover page which was .jpg. Can the Mac just click on the attachment (PC word doc) to open it or does it need to be saved first then opened with Mac Word?
Clarification, the cover WAS inserted into a word document from a .jpg file. The 13 pages were a PC Word document.
If Microsoft Word is installed on the Mac, double clicking the PC Word file will open it for reading or editing. Saving the file saves it back to the original PC file which can be sent back to a PC and opened normally.
If the Mac has Appleworks, then the file must be imported... but it can be read and edited... then saved back to a PC or Mac Word document... but it is better to be in Rich Text Format (RTF) or Portable Document Format (PDF).
If the Mac has neither installed, then the MS Word file can be opened in TextEdit, an application that is distributed with OS X, although some of the formatting might get scrambled.
All three can handle PDF files... but they open by default in Preview.
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