The list that the public is allowed to see is computerized so it includes modern terminology. The HDOH claims they don’t have their handwritten list any more, even though the retention schedule says it’s to be retained permanently. And as I was looking at the report about “Interrogator”’s trip to the HDOH and what the supervisor told her, he claimed that they have an index that he couldn’t show her because it contains more information than the printout for the public. Even when she asked to see a redacted copy she was not allowed to see it, which is a violation of UIPA. The index is discloseable, as long as confidential info is redacted.
It should go without saying that governments don’t destroy important, original public records. If the original handwritten index is NOT at the HDOH, then it’s in the state archives. It was not destroyed; anyone who knows government, who knows history, who understands the importance of history to archivists should realize that (and I know that YOU do, of course. This is for those who want to believe that the records were destroyed when they were computerized. I imagine that there are even laws requiring originals to be retained because, as everyone also knows, computers are not infallible. Disk drives fail. Humans fail to make or maintain backups. Not having a clear and reproducible audit trail from end product back to the source document means, probably, that the legal status of the record is in doubt.)