FORBIDDEN ITEMS:
1. ALCOHOL and flammables (including mouthwash, perfume, aftershave, nail polish remover and nail care products, lighter fluid),
2. GLASS containers or other breakable items,
3. HOMEBAKED goods (only commercially wrapped food with good outdate is allowed),
4. PORK or any pork containing products, even if only used in manufacturing,*
5. RELIGIOUS items if you don’t know the person,
6. LIQUIDS (lotion, wet wipes, shampoo, conditioner, roll-on/stick deodorant, etc. are okay, but need to be put in ziplock bags in case they leak or melt. Double check caps are screwed on tight.)
7. large cans AEROSOLS (if send small travel size cans, please put in ziplock bags )
8. BATTERIES cannot go IN the device that needs them, due to electrical spark hazard and chemical leak hazard of older batteries. Remove any batteries and include a SEALED pack of new batteries of the size needed.
Also forbidden:
9. tobacco,
10. firearms and ammo,
11. combustibles and explosives,
12. drugs
*If you buy jerked sausage, Slim Jims, or like products, be sure they are label all beef, and no pork products are listed in the ingredient label. AND when you write them on the customs form, write ALL BEEF sausage or such, so the box isn’t rejected for loading on the outgoing mail plane.
PACKING TIPS:
TRICKY ITEMS:
1. cardboard cans (like drink mix and nuts come in) can break open around the bottom/top where it is sealed to the metal bottom. You need to reinforce them with wide packing tape.
2. powders, etc need to be placed in ziplock bags so they don’t contaminate other items if they leak.
3. Don’t pack food or mouth care products with anything that can contaminate it if it breaks or leaks.
4. VHS movies: Sand is a problem with VCR machines in Iraq, so we are no longer sending VHS movies there. If you want to send a DVD movie, please check with patriciaruth for the Masterlist of what has already been sent or requested.
5. POPCORN:
Packing the bags of microwave popcorn is easier if you remove from the boxes or cartons they come in. Generally you can get a carton of 28 bags of microwave popcorn in a 5x8x11 flat rate priority box if you pack this way.
If you want, you can line the box with a garbage bag and pack your bags of popcorn inside the bag and then tie the bag. The bags of popcorn come in their own cellophane sealed bags, so this is just belt and suspenders if you do this.
You can fit 3 stacks of popcorn bags in each 5x8x11 box. If you check which long edge of the microwave bags have the most kernels settled in them, and you alternate these sides, then you can make eight bags in a stack. Any extras you have can be shoved down between the stacks.
IF YOU WANT you can put some bonus treat in the small hole left in one corner after packing your box. But DON’T put anything liquid, breakable, or not ingestible (toothpaste and floss and mouth care products are okay). I’m often pack gum in ziplock bags in these holes. Some one else is puts TicTacs. But simple crumpled paper is okay, too, to stuff the hole to prevent shifting of the end stack of popcorn. DON’t put anything that can melt…NO CHOCOLATE! Even hard candy is a risk at this hot time of year if it sits on a hot tarmac.
6. CHOCOLATE and items that can melt are generally not sent during April through midOctober. Even hard card in cellophane wraps can melt into a solid mass while sitting on hot tarmacs. If you include items that can melt, even during the rest of year, it is best to put them in ziplock bags so they don’t spoil other items if they melt.
7. GAMES for computers. List them on the customs form as DVD’s to lower the risk of theft. And always insure DVD games and movies when you send them.
BOXES (and other supplies you will need):
You don’t have to pack in the flat rate priority boxes (5x8x11) you get from the post office, but it is simpler--and with few exceptions, cheaper to do so. You pay at the time of mailing, $7.70 per box regardless of weight, as long as the box is squarely shut, and not bulging.
Also you will need customs forms from the post office, one for each box. It’s a good idea to get one or two extra in case you mess one up.
You will need a wide roll of clear packing/shipping tape. The stronger tapes are much easier to use (brand names Scotch and Duck) and a roll of strapping tape is nice (Walmart carries a roll of Scotch wide strapping tape on a red plaster roller with a cutting edge for $1.98).
To prepare your box for packing you need to open it (as it comes flat) and check which is the bottom side so you can tape it shut (as squarely as you are able), small flaps inside, large flaps outside. The top has a place for the address label printed with TO:
This is hard to do by yourself without getting the tape stuck to itself, so you may want to ask for help for someone to hold the bottom flaps squarely against each other before taping it along the seam, no overlap, and as little gap as you can manage.
Cut a piece of tape and hold it ready, and put it down and seal the bottom while someone holds the flaps square against each other, steadying the box on the unfolded flaps of the top side of box, which is steadied on the table or floor where you are working.
You don’t have to overlap the end of the box with the tape much, as this is a holder piece of tape, so when you cut this piece, estimate it as a few inches longer than the box length. You’ll be sealing up the whole box all around later for final strengthening of these flap closures.
(After do the bottom, I also estimate and cut off one at a time two pieces of tape to seal the inside bottom flaps down…as I’m in an agricultural area and keeping spiders out is a challenge).
Be sure your contents are listed somewhere (on a piece of paper or on the customs form) before you close and seal each box.
Be sure the top flaps close squarely and level without bulging up and without much gap before you seal them shut as you did the bottom.
Before doing any more taping, label the box.
I put my address label in the upper left hand corner of the top of the box
In the lower right hand corner, use a dark pen or black felt pen (especially for the APO AE number), and starting above and just to the left of the TO: write the name and APO address you have been given.
Now take your wide roll of clear tape and cover the return address and the recipient address with clear tape, to prevent smearing and damage in the mail.
If there is food in the box, we also now seal all the sides of the flaps top and bottom with tape to prevent insects and liquid getting in and make it harder to tamper with the package. It's probably a good idea to do this regardless of contents.
You can use the same wide clear tape (or a strapping tape if you have it) to do the final sealing for strength to prevent breaking open in the mail. These two final seals are both all away around in the middle both ways, like ribbon on a gift package. If you are strapping a bigger box, then consider using two separate ribbons of tape around the top, and even one horizontally around the side of the box, depending on the weight inside and the strength of the box.
CUSTOMS FORM
First, list what you are putting in the box and its value as you pack in the items, and before you seal the box make sure you've got a complete list.
The customs form (available at the Post Office, a half page size white form) has multiple copies, so press hard when you are filling it out.
Under sender's name: Write "private citizen" in the business line, and USA in country line.
Under addressee's Name, cross out business and street and just write in the information between the soldier's name and the APO zip code, then cross out city and put the APO AE in, over and around it. Nothing in country.
Check "airmail priority" (due to security, this is the only way you can send gifts to unknown recipients)
Check "gift"
Skip down to the bottom, sign and date it with the date you will be mailing it out.
Move over to the right and check EITHER "return to sender" (you have to send priority USPS and return postage is paid for you if they can't deliver it when it goes priority.)
OR check "redirect" and write "commander" or “chaplain” or a specific name you’ve been given and the same APO info, in case your contact is injured and evacuated and you don't want the stuff sent back.
Insurance is up to you, but I tend not to insure stuff not valued near $100 or if it doesn't contain CD's or DVD's or things more likely to be stolen or damaged.
Finally, you need to fill out the not large enough blank space for
"Detailed description of contents".
The trick is to categorize your items as much as possible, so you end up with as few lines as possible.
NOTE: if you are sending more than one box that contain different items, put "# 1", etc. on the box (like under the post office logo under the return address, and put "# 1", etc. on the customs form for it to the right of "description of contents". This way you won't mix up which form goes with which box.
Don't hesitate to list like items in a row if they won’t fit when written one under each other, like
stationery: 4 boxes 72 pencils, 3 pkgs 12 pens, 2 pkgs 40 erasers,..
or toiletries: 4 deodorant, 6 toothpaste, 1 pk razors, 3 body powder, etc.
or movies: 2 DVD, 1 VHS
or snacks: 2 bags candy, 5 bags microwave popcorn, 4 packs gum…
Then put the total number of boxes, bags, pkgs, loose items in that line in
the QTY. column next to it.
IGNORE THE WEIGHT COLUMN.
Put the combined value of everything in each line in the VALUE column.
ADD all the values in the value column for the total value.
IGNORE all the other boxes.
IF you have more questions, just ask patriciaruth.