Replies

Mine states: “11b DATE RECEIVED BY LOCAL REGISTRAR” Which in Honolulu county is ALSO the state office which puts the file number on the document when it becomes: “11c DATE ACCEPTED BY THE STATE”.

And that's not the same thing that Okubo was talking about by a mile.

You are full of crap Eggie. It is EXACTLY what she was talking about.

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http://butterdezillion.wordpress.com/2010/02/23/confirmation-that-certificate-number-given-by-state-registrar%E2%80%99s-office/

RE: UIPA Request – DoH Administrave Rules, Regulations, or Procedures‏
From: Okubo, Janice S. (janice.okubo@doh.hawaii.gov)
Sent: Wed 2/03/10 11:12 AM
To:

Aloha,

In going back through my e-mails, I found this one and was unsure if a response had been provided. The public health regulations (or administrative rules) regarding vital records are posted at http://hawaii.gov/health/vital-records/vital-records/index.html There has been no repeal of these rules.

In regards to the terms “date accepted” and “date filed” on a Hawaii birth certificate, the department has no records that define these terms. Historically, the terms “Date accepted by the State Registrar” and “Date filed by the State Registrar” referred to the date a record was received in a Department of Health office (on the island of O’ahu or on the neighbor islands of Kaua’i, Hawai’i, Maui, Moloka’i, or Lana’i), and the date a file number was placed on a record (only done in the main office located on the island of O’ahu) respectively.

Historically, most often the “date accepted” and the “date filed” is the same date as the majority of births occur on O’ahu (the island with the largest population in our state). In the past, when births were recorded on paper they may have been accepted at a health office on an island other than O’ahu, such as Kaua’i. The paper record would then need to be sent to O’ahu to have a file number placed on it, and the filed date would then be sometime later (as you know, the state of Hawai’i is comprised of multiple islands with miles of water in between). The electronic age has changed this process significantly, and it was determined some time ago that one date would suffice.

Janice Okubo
Hawaii State Department of Health

Historically, most often the “date accepted” and the “date filed” is the same date as the majority of births occur on O’ahu (the island with the largest population in our state).

I would agree and so would the 1961 birth census. Of the 35,232 births that year, 29,628 were in in the county of Honolulu and of them 16,536 were in the city of Honolulu proper. Of the over 35,000 reported for the state, 184 did not take place in any medical facility and are reported as having no attending physician or midwife. Of those 184 for the county of Honolulu, 28 of those unattended & not born in any medical facility were recorded for the city of Honolulu proper.

In the past, when births were recorded on paper they may have been accepted at a health office on an island other than O’ahu, such as Kaua’i.

The paper record would then need to be sent to O’ahu to have a file number placed on it, and the filed date would then be sometime later (as you know, the state of Hawai’i is comprised of multiple islands with miles of water in between).

Okubo replied that the numbers are issued at the state level, not the county level therefore since ‘0’s was accepted/filed on the 8th & the Nordyke’s were not accepted/filed until the 11th, Okubo is basically saying that ‘0’s would have been given a number by the state 3 days earlier. If we were to follow BuckT’s theory, the date on ‘0’s would be the 11th, the same as the Nordyke’s certs.

The electronic age has changed this process significantly, and it was determined some time ago that one date would suffice.

‘0’ was not born in the new electronic age, but he was born the same week as the Nordyke and since the state office is in the same city, it would be reasonable to conclude that in 1961 there was a liaison for the state in that city that went out to the local hospitals(2)daily if needed, got the forms and then went back to the office and processed them. It would make sense for all certs for the city of Honolulu to have the same date in both boxes, whereas facilities in outlaying areas were visited less frequently. Thus the delay in the accepting/filing of the certs.

Regardless, what Okubo has stated is that the numbers are issued when the document reaches the state level not the local/county level and the docs are stamped complete when that file number is recorded.

I'd say this is a case closed per the response by Okubo. The COLB number on ‘0’s form was issued and the doc was completed on Aug 8, 1961 and therefore it should be showing a lower number than the Nordyke twins certs as according to Okubo that is the only date that now appears on the colbs.